Privacy Policy

This Privacy Policy explains how Match Point ("we", "us", "our") handles personal data when you use our website and platform to discover events, create an account, register competitors, manage competitions, or make payments.

This notice is provided in plain language for users of the platform. It is not a substitute for legal advice. Event organisers may also have their own privacy notices for how they use competitor data for their events.

1. Who is responsible for your data

For competition and registration data submitted for a specific event, the event organiser is typically the data controller. Match Point provides the software platform and processes that data on the organiser's behalf as a processor.

For your Match Point account (sign-in details and platform account settings), Match Point acts as controller.

Card payments are processed by our payment provider (Stripe). We do not store full card numbers on Match Point servers.

2. What personal data we process

Depending on how you use the platform, we may process:

• Account details — name, email address, password (stored securely via our authentication provider), and account type (for example fighter, coach, or organiser).
• Registration and competitor details — for example name, date of birth, gender, weight, height, experience level, belt/grade, club, country, email, and phone.
• Parent or guardian name and contact details where a competitor is under 16.
• Contact details used for confirmations and payment updates for a registration.
• Payment and order information — amount, payment status, and references (not full card details).
• Technical data needed to run the service — for example session cookies required to keep you signed in.

3. Why we use personal data

We use personal data to:

• Provide and operate the Match Point platform.
• Enable event organisers to run registrations, check-in, brackets, scoring, and related competition features.
• Process payments and send transactional emails (for example registration and payment confirmations).
• Secure accounts, prevent abuse, and meet legal obligations.

We do not send marketing or promotional emails. Emails from Match Point (or sent through the platform for an event) are limited to service and transactional messages needed to run registrations and competitions.

4. Legal bases (UK GDPR)

Where UK data protection law applies, we typically rely on:

• Contract — to provide the account and registration services you request.
• Legitimate interests — to operate, secure, and improve the platform in ways that do not override your rights.
• Legal obligation — where we must keep records for tax, accounting, or other legal requirements.

Event organisers are responsible for identifying their own lawful bases for processing competitor data for their events.

5. Children

Where a competitor is under 16 at registration, we require a parent or guardian name and that a responsible adult contact email or phone is available, so the organiser can communicate about the event.

6. Sharing personal data

We may share personal data with:

• The event organiser and authorised staff for the relevant event.
• Service providers who help us run the platform (for example hosting, authentication, email delivery, and payment processing).
• Professional advisers or authorities where required by law.

We do not sell personal data. Public event pages may show limited competition information (for example competitor names on brackets or results) as configured by the organiser.

7. International transfers

Some providers we use may process data outside the UK. Where that happens, we take steps required by applicable law (for example appropriate contracts or other transfer safeguards).

8. Retention

We keep personal data only as long as needed for the purposes above, including account administration, event history needed by organisers, and legal or accounting requirements. Organisers may also set their own retention practices for event records they control.

9. Cookies

We use essential cookies only, to keep you signed in and to protect your session. We do not use advertising or analytics cookies on the platform at this time.

10. Your rights

Under UK data protection law you may have rights to access, correct, erase, restrict, or object to certain processing, and to data portability where applicable. You may also complain to the Information Commissioner's Office (ICO).

To exercise rights about a specific event registration, contact the event organiser in the first instance. For Match Point account matters, contact us using the details below.

11. Contact

For privacy questions about the Match Point platform, contact the platform operator using the support details provided with your account or organisation.

For questions about a specific event registration, contact that event's organiser. To host a counsel-approved policy externally, set NEXT_PUBLIC_PRIVACY_URL.